What it is
Reclaim.ai works on top of your existing Google or Outlook calendar. It uses scheduling "agents" to block focus time, schedule recurring habits, add buffers between meetings, find the best slot for team meetings and pull in tasks from tools like Todoist, Asana, ClickUp, Jira and Linear. Blocks move automatically as your week fills up. It also offers scheduling links and calendar sync across accounts.
Dropbox acquired Reclaim in 2024, and the product is now sold as "Reclaim.ai from Dropbox". The free Lite plan covers one user with five agents and schedules one week ahead. Starter costs $10 per seat a month on yearly billing ($12 monthly), Business $15 ($18 monthly) and Enterprise $22, yearly only, with SSO and SCIM.
Higher plans schedule further ahead (8 weeks on Starter, 12 on Business and Enterprise) and allow more agents, seats, syncs and integrations.
Our review
Reclaim works because it asks for so little change. It sits on Google Calendar or Outlook, reads tasks from Todoist, Asana, ClickUp, Jira or Linear on any paid plan, and moves focus blocks and habits as meetings land. For someone whose week fills by Tuesday, those self-defending blocks are most of the value.
The tiers are drawn with care, and the line that matters is Business. Starter at $10 a seat on yearly billing caps at 10 seats and schedules 8 weeks out. Business at $15 lifts the cap to 100 seats and 12 weeks, and adds delegated access for assistants, a team out-of-office calendar and webhooks. SSO and SCIM sit only on Enterprise, at $22 a seat and yearly billing only, which is a steep step for an IT team that simply needs single sign-on.
The permissions deserve a careful read. Reclaim's security page lists Google scopes to view and edit events on every calendar you can access, plus contacts and the Workspace directory, granted user by user rather than domain-wide. It holds a SOC 2 Type II report, hosts data on AWS in the US, and says calendars connected only for sync are held in memory and discarded. It does not say whether calendar data trains any model.
It is deliberately narrower than Motion, which bundles projects and tasks into its own app. Reclaim leaves your task manager alone. Dropbox ownership since 2024 has not changed that so far, and the Outlook support added since makes it a credible choice for Microsoft shops, but buyers relying on it for years are now betting on Dropbox's priorities as much as Reclaim's.
Where it earns its place
An engineering manager with 25 hours of meetings a week
Keep two hours a day for code review and planning
Set a focus-time agent with a weekly target; Reclaim books flexible blocks and moves them as meetings arrive. Starter at $10 a month on yearly billing covers it, with 8 weeks of scheduling range.
A 40-person product organisation on Google Workspace and Linear
Turn Linear issues into time on the calendar and schedule cross-team meetings
Business at $15 a seat yearly costs $600 a month for 40 people, pulls Linear issues into calendar slots and finds meeting times across attendees. Executive assistants get delegated access on this tier.
An IT lead approving a calendar tool for 300 staff
Roll it out with single sign-on and automatic provisioning
Only Enterprise, at $22 a seat yearly, includes SSO and SCIM, so 300 seats come to $6,600 a month. Review the Google scopes, which cover read and write on all calendars plus contacts and directory, and request the SOC 2 report from the Trust Center.
Before you commit
- Setup
- Connect a Google or Microsoft account through OAuth and pick agents for focus time, habits and buffers; a 14-day trial covers paid features.
- Integrations
- Todoist, Asana, ClickUp, Jira, Linear, Google Tasks, Slack, Zoom and Google Meet; webhooks on Business and Enterprise.
- Data and privacy
- SOC 2 Type II; data on AWS in us-east-1 and us-east-2 with AES-256 at rest; self-service deletion removes calendar data within an hour. Training use is not published.
- Cost at scale
- A 100-person company on Business pays $1,500 a month on yearly billing ($1,800 monthly); needing SSO moves it to Enterprise at $2,200 a month.
- Limits
- Lite: one week of range, one calendar sync, one scheduling link; Starter caps at 10 seats and Business at 100.
What's good
- Runs on existing Google or Outlook calendars
- Task sync with Todoist, Asana, ClickUp, Jira and Linear on all paid plans
- Business adds delegated access for assistants and webhooks
- SOC 2 Type II report available through its Trust Center
- Free Lite plan is usable for one person
What's not
- Lite schedules only one week ahead and limits integrations
- SSO and SCIM need Enterprise, yearly only
- Broad calendar and contact permissions per user
- Does not say whether calendar data trains models
- Not a project manager
Best for
Meeting-heavy professionals and teams who want focus time and tasks scheduled automatically on their existing calendar.
Alternatives
Reclaim.ai: common questions
- Is Reclaim.ai worth it?
- A calendar that defends your focus time without asking anyone to change task app, and the Business tier is where it earns its fee. We rate it 4.3 out of 5.
- How much does Reclaim.ai cost?
- Lite free (1 user); Starter $10/seat/month yearly ($12 monthly); Business $15 yearly ($18 monthly); Enterprise $22/seat/month, yearly only.
- What are the downsides of Reclaim.ai?
- Lite schedules only one week ahead and limits integrations; sSO and SCIM need Enterprise, yearly only; broad calendar and contact permissions per user; does not say whether calendar data trains models; not a project manager.
- Who is Reclaim.ai best for?
- Meeting-heavy professionals and teams who want focus time and tasks scheduled automatically on their existing calendar.
- How much does Reclaim.ai cost for a team or in production?
- A 100-person company on Business pays $1,500 a month on yearly billing ($1,800 monthly); needing SSO moves it to Enterprise at $2,200 a month.
- Is Reclaim.ai safe for company data?
- SOC 2 Type II; data on AWS in us-east-1 and us-east-2 with AES-256 at rest; self-service deletion removes calendar data within an hour. Training use is not published.
- What are the best Reclaim.ai alternatives?
- The closest alternatives we have reviewed are Motion, Microsoft 365 Copilot and Gemini in Google Workspace.
Answers checked Oct 22, 2026.
Make Reclaim.ai? Show this rating on your site
