The best Otter.ai alternatives in 2026
We rate Otter.ai 3.9 out of 5. Cheap, capable transcription with a data policy every meeting guest should know about: Otter trains on transcripts and offers no switch to stop it. These are the 8 alternatives we have reviewed, ranked, with what each one does better.
Updated Oct 23, 2026 · No affiliate commissions · How we review
Why people look for a Otter.ai alternative
The weak points from our Otter.ai review:
- Trains its AI on transcripts, with no in-product opt-out
- Pending class action over recording consent
- SSO and SCIM need a 100-user Enterprise licence
- AI Chat capped at 50 questions a month on Pro
| Alternative | Rating | Paid plans from | Free plan |
|---|---|---|---|
| Otter.ai(for comparison) | 3.9/5 | $8.33/user/month yearly or $16.99 monthly | Yes |
| Granola | 4.6/5 | $14/user/month | Yes |
| Raycast | 4.5/5 | $10/month or $96/year | Yes |
| Notion AI | 4.4/5 | $10/member/month yearly ($12 monthly) | Yes |
| Fathom | 4.3/5 | $16/month yearly ($20 monthly) | Yes |
| Gemini in Google Workspace | 4.3/5 | $7 per user/month | No |
| Reclaim.ai | 4.3/5 | $10/seat/month yearly ($12 monthly) | Yes |
| Fireflies.ai | 4.2/5 | $10/seat/month yearly ($18 monthly) | Yes |
| Microsoft 365 Copilot | 4.2/5 | Included | No |
- 1
Rated 4.6, 0.7 above Otter.ai; paid plans from $14/user/month against Otter.ai's $8.33/user/month yearly or $16.99 monthly; both have a free plan.
Best for: Founders, investors and knowledge workers who take notes in many meetings and dislike bots.
Its strongest point: No bot joins the call; works in person and on any video app
4.6/5 - 2
Rated 4.5, 0.6 above Otter.ai; paid plans from $10/month or $96/year against Otter.ai's $8.33/user/month yearly or $16.99 monthly; both have a free plan.
Best for: Developers and keyboard-focused Mac and Windows users who want quick AI access everywhere.
Its strongest point: Free tier replaces several Mac and Windows utilities with no time limit
4.5/5 - 3
Rated 4.4, 0.5 above Otter.ai; paid plans from $10/member/month yearly ($12 monthly) against Otter.ai's $8.33/user/month yearly or $16.99 monthly; both have a free plan.
Best for: Teams that already keep their docs, wikis and projects in Notion.
Its strongest point: Agent edits your own pages and databases, within existing permissions
4.4/5 - 4
Rated 4.3, 0.4 above Otter.ai; paid plans from $16/month yearly ($20 monthly) against Otter.ai's $8.33/user/month yearly or $16.99 monthly; both have a free plan.
Best for: Individuals who want free meeting notes and sales or customer teams that want affordable call recording.
Its strongest point: Unlimited free recordings, transcripts and summaries
4.3/5 - 5
Rated 4.3, 0.4 above Otter.ai; paid plans from $7 per user/month against Otter.ai's $8.33/user/month yearly or $16.99 monthly; Otter.ai has a free plan and it does not.
Best for: Small and mid-size companies that run on Gmail and Google Docs.
Its strongest point: AI included in the Workspace seat price since January 2025
4.3/5 - 6
Rated 4.3, 0.4 above Otter.ai; paid plans from $10/seat/month yearly ($12 monthly) against Otter.ai's $8.33/user/month yearly or $16.99 monthly; both have a free plan.
Best for: Meeting-heavy professionals and teams who want focus time and tasks scheduled automatically on their existing calendar.
Its strongest point: Runs on existing Google or Outlook calendars
4.3/5 - 7
Rated 4.2, 0.3 above Otter.ai; paid plans from $10/seat/month yearly ($18 monthly) against Otter.ai's $8.33/user/month yearly or $16.99 monthly; both have a free plan.
Best for: Sales, customer success and recruiting teams that want searchable call history and analytics.
Its strongest point: Search, topic trackers and talk-time analytics across all calls
4.2/5 - 8
Rated 4.2, 0.3 above Otter.ai; paid plans from Included against Otter.ai's $8.33/user/month yearly or $16.99 monthly; Otter.ai has a free plan and it does not.
Best for: Organizations that already run on Microsoft 365 and need AI with enterprise data controls.
Its strongest point: Grounded in Outlook, SharePoint, OneDrive and Teams data, within existing permissions
4.2/5
When to stay with Otter.ai
Students and small teams who want cheap, reliable transcripts and are comfortable with Otter's training terms. Read our full Otter.ai review
Common questions
- What is the best alternative to Otter.ai?
- Granola, which we rate 4.6 out of 5. Granola makes bot-free meeting notes feel normal, but its free tier is a 30-day sample and anyone below Enterprise should switch off model training on day one.
- What is the best free alternative to Otter.ai?
- Granola, the highest-rated alternative here with a free plan (4.6 out of 5).
- How did you choose these?
- They are the alternatives named in our Otter.ai review plus the best-rated tools we have reviewed in the same category, ranked by our rating. Reviews are written by Andrew Miller and Sheela from each product's own pricing, docs and policies; we take no affiliate commission.